Student Disability Services


Impact of Coronavirus (COVID-19)

Student Disability Services has made changes to its operations that impact faculty members and students.

Disability Services and Testing Center Hours, Operations, and Contact Information

Disability Services is still operating Monday–Friday, 8:00 a.m.–5:00 p.m., however, all appointments and services will be conducted via phone or virtually until further notice. The Testing Center is currently closed due to the Giovale Library closure.

If you have questions or concerns during this time, contact Disability Services:

Online Exams and Extended Time for an Online Exam

Please communicate with your instructors to discuss your exam accommodations in their courses. Disability Services is available to instructors and students to consult about unique circumstances. The Testing Center is currently closed due to the Giovale Library Closure.

Some instructors may opt for alternative assessments (e.g. essays, untimed exams, etc.) which would not require exam accommodations.

If your instructor is creating online timed exams, please notify your instructor if you will need extended time. Academic departments are responsible for setting up extended testing time in Canvas or other online platforms.

Students Using a Volunteer Note-Taker

Once you have learned from your instructor on how they will adapt your course for virtual instruction, let Disability Services know if you would like to continue receiving notes. You may find that you no longer need a note-taker due to the course design changes. For example, lectures that are prerecorded videos can be watched at your own pace.

Regardless of your decision to continue receiving notes, all established note-takers will receive compensation for their notes. 

Modification of Attendance and Assignments Accommodations

Completed accommodations will be honored, though reasonable modifications to the structure of the agreements may be needed with the shift to online instruction. For example, courses may not have an attendance component moving forward, which would alleviate the need for modified attendance. Please contact Disability Services to discuss any additional barriers presented by changes to course formats.

How to Request New Accommodations Due to Barriers Introduced by the Switch to All-Virtual Instruction

If you are not currently registered with Disability Services, contact the office:

Disability Services and Testing Center Hours, Operations, and Contact Information

Disability Services is still operating Monday–Friday, 8:00 a.m.–5:00 p.m., however, all appointments and services will be conducted via phone or virtually until further notice. The Testing Center is currently closed due to the Giovale Library closure.

If you have questions or concerns during this time, contact Disability Services:

What to Consider in Regards to Disability Access When Adapting Course Materials for Virtual Instruction

Disability Services acknowledges the significant effort required to quickly adapt your courses to online instruction and wants to collaborate with you to ensure that access for students with disabilities is maintained through this transition.

Some students may encounter disability-related barriers with online instruction or assessment (e.g. students who use assistive technology, students with medical limitations on screen usage, etc.). Some tips to keep in mind as you are creating virtual course content include: (adapted from the University of Washington’s “20 Tips for Teaching an Accessible Online Course”):

  • Use clear, consistent layouts and organization schemes for presenting content and make instructions and expectations clear for activities, projects, and assigned reading.
  • Offer outlines, scaffolding tools, and adequate opportunities for practice to help students learn.
  • When selecting new materials, try to find videos that are already captioned and articles that are available in a text-searchable format (meaning you can highlight and search the text within the document).
  • Images can be made accessible to blind and low-vision students by providing captions or inserting alt text into the image. Use large, bold fonts on uncluttered pages with plain backgrounds and color combinations that are high contrast.
  • Provide flexibility and understanding as this experience may cause disruption to a student’s home life and available resources that may negatively impact their disability symptoms.

Exam Accommodations for Online Exams

Please communicate with your students to discuss their exam accommodations in your courses. Disability Services is available to instructors and students to consult.

Extended Time

Extended time on exams as an accommodation generally only applies to traditional, time-limited exams. If you decide to offer an alternative means of assessment (e.g. essays, non-timed exams, project work, etc.), a student’s extended time may no longer be applicable. Disability Services encourages you to speak with registered students if that is the case.

How to give extended time in Canvas:

  1. From the list of quizzes, click the link for the quiz, but don't click the button to edit it to look at your quiz page after your quiz is published.
  2. Along the right-hand side, you will see the option to moderate your quiz.  From there, you can see quiz progress and, depending on your settings, give additional attempts or additional time.

For a detailed walk-through on extending time with example screenshots, visit Canvas’ webpage about adding extending time to assessments.

Academic departments are responsible for setting up extended testing time in Canvas or other platforms. Faculty can email Rodney Glore (rglore@westminstercollege.edu) about any questions, or contact Disability Services.

The Testing Center

The Testing Center is currently closed due to the Giovale Library closure. All exams should be administered online or through other remote assessment methods by faculty.

Modification of Attendance and Assignments Accommodations

Completed accommodations should be honored, though reasonable modifications to the structure of the agreements may be needed with the shift to online instruction. For example, courses may not have an attendance component moving forward, which would alleviate the need for modified attendance. Please contact Disability Services to discuss any additional barriers presented by changes to the course format.

About Student Disability Services

Westminster College seeks to provide equal access in higher education to academically qualified students with physical, learning, and psychiatric disabilities. Disability Services works with departments throughout the college to help ensure that programs and facilities are accessible to all members of the college community.

Disability Services is located in the lower level of Giovale Library. If you have questions regarding services for students with disabilities, please call 801.832.2272 or email disabilityservices@westminstercollege.edu.

Employees seeking accommodations should contact Human Resources.

Accessing Services

Westminster College provides equal access to higher education for academically qualified students with physical, learning, or psychiatric disabilities. Disability Services works with departments throughout the college to help ensure that programs and facilities are accessible to all members of the college community.

The director of Disability Services will meet with you for a comprehensive initial appointment to determine your eligibility for services. When you request program eligibility, you'll be asked to describe the nature and impact of the disability and prior use of accommodations (if any) to clarify how it may interact with living and learning on campus. Submitting relevant professional documentation is important and is used to confirm eligibility and support requests for accommodations, academic modifications, and/or other aids. Once eligibility is established, you'll meet with the director of Disability Services or another disability services staff member a minimum of once per semester to determine your individual accommodations.

Your Initial Appointment

Please print and complete the Student Self Report below and bring it with you to your initial appointment. This information will help us best assist you.

pdf Student Self-Report (140 KB)

Please call 801.832.2272 to set up a time to meet with the director of Disability Services. During this conversation, the director will review not only the Student Self Report but also any documentation you bring with you.

Request for Academic Accommodation

  • Student makes an appointment with the director of disability services by calling 801.832.2272, emailing disabilityservices@westminstercollege.edu, or booking an appointment online.
  • Student needs to send appropriate documentation prior to scheduled appointment. See the guidelines for documentation for what constitutes appropriate documentation. Documentation can be sent via fax (801.832.3118) or email (disabiltyservices@westminstercollege.edu) .
  • The student should complete the Self-Report, which is found above.  Bring the completed Self-Report to the scheduled appointment.
  • Attend initial appointment during which we will discuss the student’s your condition and determine appropriate accommodations, which will then be outlined in your “Welcome Letter”.  You will receive a copy of this letter.
  • An “Accommodations Appointment” is scheduled for the week after classes begin.  During this appointment, we will review which accommodations are needed for particular classes during the current semester.  An accommodation appointment must occur every semester a student requests accommodations.
    • A student is officially registered with Disability Services when the Welcome Letter is complete.
    • Accommodations are in place for the semester on the date that Letters of Accommodations are signed and sent out by a Disability Services staff member. This occurs every semester.  Accommodations for the semester are valid from the date on the letter and are not retroactive.
    • Most accommodation requests are resolved during the initial appointment.  If there is an accommodation request that needs further review, this review will occur within 10 business days of the initial meeting.  In that case, an appointment shall be set to review the decision before the conclusion of the initial meeting.

  • Student makes an appointment with the director of disability services by calling 801.832.2272, emailing disabilityservices@westminstercollege.edu, or booking an appointment online.
  • Student needs to send appropriate documentation prior to the scheduled appointment. See the guidelines for documentation for what constitutes appropriate documentation. Documentation can be sent via fax (801.832.3118) or email (disabiltyservices@westminstercollege.edu).
  • Complete the Self-Report, which is found above.  Bring the completed Self-Report to the scheduled appointment.
  • Attend initial appointment during which we will discuss your condition and determine appropriate accommodations, which will then be outlined in your “Welcome Letter”.  You will receive a copy of this letter.
  • The Accommodations request is reviewed during this appointment and the student and the director of disability services (or their representative) will review which accommodations are needed for particular classes during the current semester. An accommodation appointment must occur every semester for which a student wants accommodations.
    • A student is officially registered with Disability Services when the Welcome Letter is complete.
    • Accommodations are in place for the semester when Letters of Accommodations are signed and sent out. This occurs every semester.  Accommodations for the semester are valid from the date on the letter and are not retroactive.
    • Most accommodation requests are resolved during the initial appointment.  If there is an accommodation request that needs to be reviewed, the review will occur within 10 business days of the initial meeting.  In that case, an appointment will be set to review the decision before the student leaves the initial meeting.  

During the course of a semester, unexpected events can occur that may necessitate the need for a student to request ‘temporary’ academic accommodations. Unexpected events could include but are not limited to concussions and injury to any part of a student’s dominant arm or shoulder.  Below is the process a student must follow to receive temporary Academic Accommodations.

  • Student makes an appointment with the director of disability services by calling 801.832.2272, emailing disabilityservices@westminstercollege.edu, or booking an appointment online.
  • Student needs to bring appropriate documentation to the scheduled appointment. See the guidelines for documentation for what constitutes appropriate documentation. Documentation can be sent via fax (801.832.3118) or email (disabiltyservices@westminstercollege.edu).
  • If possible, complete the Self-Report, which is found on the Disability Services website.  Bring the completed Self-Report to the scheduled appointment.  Due to the type of injury, this may not be possible so it can be completed during the appointment.
  • Attend initial appointment during which we will discuss your condition, determine appropriate accommodations, and length of time for said accommodations, which will be outlined in your “Welcome Letter for Temporary Disability Registration.”  You will receive a copy of this letter.
  • The Accommodations request is reviewed during this appointment and the student and the director of disability services (or their representative) will review which accommodations are needed for particular classes during the current semester.
  • If the injury persists into a sub-sequence semester, new documentation must be provided and another meeting scheduled and the process repeated.  If the injury is severe enough for the student to become permanently registered with Disability Services, that must be stated in the documentation.
    • A student is officially registered with Disability Services when the Welcome Letter is complete.
    • Accommodations are in place for the semester when Letters of Accommodations are signed and sent out. Accommodations for the semester are valid from the date on the letter and are not retroactive.
    • Most accommodation requests are resolved during the initial appointment. If there is an accommodation request that needs to be reviewed, the review will occur within 10 business days of the initial meeting. In that case, an appointment will be set to review the decision before the student leaves the initial meeting.  

First-Year Students

First-year students may benefit from reading Students with Disabilities Preparing for Postsecondary Education, Know Your Rights and Responsibilities, a U.S. Department of Education, Office for Civil Rights brochure designed to help students understand the transition from the IDEA (K-12) to the ADA, as amended.

Transfer Students

Transfer students need to check with the disability services program at their current institution to find out how to transfer disability documentation.

Meet the Staff

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